Policies

The Swift Current Youth Initiative has a number of policies in place in regard to mentoring. These policies can be accessed at any time by contacting the Program Administrator or Executive Director. The following is a brief description of each policy:

ELIGIBILITY CRITERIA FOR MENTORING POLICY

If any mentor volunteer applicant has received any criminal charges under the sexual nature they will be rejected as a volunteer. If there have been any criminal charges of the violent nature, there will be an extensive review of the charges, and upon review after the interview and application process, it will be of the discretion of the Executive Director to accept or deny the applicant. The board can also be consulted on this matter.

To protect the safety of the SCCYI and the youth that is applying for admission into the mentoring program, all forms of application must be completed and handed in to the Program Administrator. These forms included Child/Family Health Information form, Parent/Guardian Consent form, Youth Pre-Match Interview Form, Mentee Application Form, and if submitted/ necessary a Youth Mentor Program Referral Form.

 

GIFT GIVING POLICY

At no time is there to be gifts given to the mentee or to the family of the mentee. This is to be understood that in any circumstance the Mentor is required to abstain from giving gifts to the mentee, or to the family of the mentee at ANY TIME, or under ANY CIRCUMSTANCE.

 

MENTOR INTERVIEW POLICY

An interview must be conducted for anyone wanting to mentor through the SCCYI. Specific questions have been devised to interpret compatibility of both he relationship of the mentor to mentee, as well as the compatibility with a mentor to the mission and values of the SCCYI.

 

MENTORING EXPENSE REIMBURSEMENT POLICY

Each mentor will be given $25.00 per mentoring session with their mentee. It is not required that they use the funds available. Any funds used in excess of the allotted $25.00 will be required to

be covered by the mentor. Maximum of one visit will be covered per week. Any visits in excess will be required to be covered by the mentor.

 

MENTORING INCIDENT REPORTING POLICY (DUTY TO REPORT)

Communication of incident, whether that be behavioural or bodily harm, must be reported directly after the mentoring session is over. Or, if serious enough (at the discretion of the mentor), they will report the incident to the emergency contact – ie. Program Administrator or Executive Director.

 

MENTORING LOCATION POLICY

All mentoring sessions must follow the procedural criteria. There will be no
visits held in the personal homes of either the mentor or the mentee. If there
are any questions of the validity of the location of the mentoring, the Program Administrator will need to be contacted. It is not required to get locations approved, however, the criteria of how to structure the visits are to be talked about in the orientation process.

 

MENTORING MATCHING AND MONITORING POLICY

Based on the personalities and interests of both the mentor and mentee, an appropriate match will be set in place by the Executive Director and Program Administrator. A first meeting will then be established to determine if the match will be set to an official contract.

The Program Administrator will then monitor the progress of the relationship and make bi- monthly reports based on what the mentor and mentee communicate.

 

MENTORING MONTHLY REPORTING POLICY

Following the SMART Goals Reporting template provided for mentors, monthly reports will be submitted upon request by the Program Administrator.

 

MENTORING PROGRAM DOCUMENTATION POLICY

The Program Administrator and the Executive Director will be required to go through the appropriate steps of attaining all the necessary documentation from both the Mentor and Mentee. This involves going through a customized checklist of documents and process that allows the

SCCYI to cover all basis to match a mentor with the mentee, and whether the mentor is eligible for acceptance into the position.

 

MENTORING RELATIONSHIP BREAKDOWN POLICY

The Program Administrator will contact both the mentor and mentee to understand where there is disharmony in the relationship. The Program Administrator is responsible for meeting with all parties and determining if the relationship should continue or be terminated.

 

MENTORING RISK MANAGEMENT POLICY

The Executive Director and the Program Administrator will conduct the Mentoring program by going through an extensive interview, training, and reporting process to ensure that all steps are being taken to avoid any unnecessary risks, and to protect all parties involved in the Mentoring Program.

 

MENTORING TIME PARAMETER POLICY

There will be an expectation for the mentors to meet with their mentee every week for a

minimum of two hours and a maximum of four hours.
All mentoring is to take place in between 8am and 10:30pm. No mentoring will be allowed outside that allowed time frame.

 

MENTOR TRAINING POLICY

All mentors are required to take the “Orientation for Mentors” course offered online by Alberta

Mentoring Partnership before they can start any mentoring relationship.

The mentor will have to create an account and will select the Swift Current Community Youth

Initiative under the list of organizations.The training can be found at the following link: https://moodle.albertamentors.ca/login/index.php

POINTS OF CHECK POLICY

One phone contact every 3-4 weeks to the mentor and the mentee (parents/ guardians included), and one in person contact every 7-8 weeks. In person contacts can include a tag along with the visit or a visit to happen at The Center to make sure that the relationship between the mentor and mentee is in good health.

TRANSPORTATION POLICY

Mentor’s will not be permitted to transport mentees without parent/guardian consent. Mentors must provide a copy of a valid drivers license, vehicle insurance, as well as a current drivers abstract. Only the mentor is permitted to transport
the mentee; the mentor cannot have a family member, friend, or independent transportation business (ex. taxi) transport the mentee.